Financial Policies
The following includes important information about financial deadlines, refunds, and other pertinent policies. If you have questions, please contact your financial counselor or the Office of Graduate Student Financial Services.
Refunds
Institutional Policy for Students Withdrawing from All Units
In the event a student withdraws from ALL units of a term, refunds will be made as follows:
Tuition excluding fees (fees are not refundable):
15-Week Semester Policy
| 1-2 week(s) | 90 percent refund |
| 3-4 weeks | 50 percent refund |
| 5-7 weeks | 25 percent refund |
9-Week Term Policy
| First week | 90 percent refund |
| Second week | 50 percent refund |
| 3-4 weeks | 25 percent refund |
Summer and Special Terms
Refund policies for other terms or special programs will be outlined in the appropriate printed materials.
Federal Refund Policy
Policy for students with financial aid completely withdrawing from a term:
In the event a student withdraws from all classes within a term, the Office of Graduate Student Financial Services in the Graduate Center will then calculate on a per diem basis all financial aid and refund amounts. If the net calculates to 60 percent or greater of the term, then no adjustments will be made.
Financial Agreement
A student may not participate in graduation ceremonies, register for further sessions, or receive any diploma, certificate, transcripts, or Degree Verification Letter until all financial obligations (excluding NDSL/Perkins Loan) have been satisfied with a zero balance. Any diploma, certificate, transcripts, or letter of recommendation shall be retained by the university as a security interest until all such obligations are satisfied. Release of any such security interest prior, or subsequent to, any default by the debtors shall not be considered a binding precedent or modification of this policy.
The university reserves the right to make any changes in costs, payment plans, and refund policies without notice.
Application Priority Date
Admitted students who have completed the FAFSA and Graduate Stafford Loan Worksheet by March 1 will receive loan processing priority over other applicants.
Financial Aid Deadline
The financial aid deadline coincides with the last day to withdraw from classes for the term the student is attending. To ensure aid processing for the term, students are required to have their Offer of Assistance and all outstanding forms returned to Office of Graduate Student Financial Services in the Graduate Center on or before the dates listed in the Academic Calendar.
Financial Aid Packaging
Azusa Pacific University offers financial aid in the form of employment, loans, grants, and scholarships. In order to serve the large number of students who need financial assistance, the university attempts to coordinate various elements of each student's financial aid program. The university's goal is to award all applicants the maximum scholarship, grant, and loan dollars for which they qualify, given restrictions on the availability of funds, institutional policies, and federal guidelines.
Equitable Treatment
Azusa Pacific University does not discriminate on the basis of race, color, national origin, gender, age, disability, or status as a veteran in any of its policies, practices, or procedures. Appeal procedures exist for anyone who feels that a violation of the above has occurred. Contact the director of student financial services for further information.
Release of Records
It is understood that by signing the Graduate Stafford Loan Worksheet, the student grants Graduate Student Financial Services the right to release the student's grades and enrollment records to scholarship and loan agencies as needed.
Keeping in Touch
The university will attempt to inform students about deadlines and procedures, but the final responsibility for the timely filing of the FAFSA and related documents lies with each student.
Students must notify Graduate Student Financial Services in the Graduate Center regarding changes in financial situation, marriage, loss of a job, withdrawal from school, or change of address. This can be done in writing, by phone, or in person. Send all information to the Graduate Center.
Outside Aid Resources
Students are required to report all resources known or expected to be available to them during the period for which they seek financial assistance. These resources include, but are not limited to: veterans' benefits, scholarships, fellowships, stipends, and unemployment earnings (including spouse's, where applicable). Failure to report these resources can result in delays in receiving aid funds for which the student may be eligible, cancellation of the award, or even the return of funds already received.
Should any new resources become available, the student is required to report this fact. Withholding or concealing information about these resources may constitute fraud, as the student would be receiving financial aid to which he or she is not entitled.
Overawards
Each year a number of financial aid recipients are distressed to learn that their aid package is being reduced because of an overaward. In many cases, the student was aware of funds from outside sources and failed to inform Graduate Student Financial Services in the Graduate Center. Reporting this information will save the frustration and inconvenience that may result from an overaward.
All institutional aid is subject to coordination with federal, state, and all other aid sources. All institutional aid is subject to the policies printed in the catalog and any other printed materials. Availability of all aid is subject to federal, state, institutional, and private funding.
